Transactions

• Subsequent transactions, such as sale, gift, mortgage, lease, etc., relating to land for which title certificate has been issued , are known as  subsequent  transactions .
• The form of proof used for this purpose is mentioned in the Gazette No. 2308/27 dated 2022.12.01 
• These proofs, along with other relevant documents, can be submitted to the Title Registration Office in the area where the land is located and registered. For this purpose, there are 30 Title Registration Offices located throughout the island within the Land Registration Office premises. 
• No title or connection to land acquired under this Act shall be created unless a title deed has been registered. (As per Section 38 of the Registration of Titles Act No. 21 of 1998)

Office hours

Hand-delivery is required between 8:30 a.m. and 3:00 p.m. on weekdays. Offices are not open on Saturdays, Sundays, and public holidays.

Persons entitled to submit certificates for registration

• Any person claiming any relationship or benefit under it
• By any person who has any connection with or interest in any property affected by it, or
• That certificate may be presented by a person who writes and certifies it.

(Pursuant to Section 40 of the Registration of Titles Act No. 21 of 1998)

Documents to be submitted for registration

• The proof sheets used for this purpose   are mentioned in the Gazette No.  2308/27 dated 01.12.2022.
• Title certificate issued in the name of the owner
• Notary Public No. 2308/27 and Gazette dated 2022.12.01 The relevant deed prepared and certified accordingly (if it is a deed of sale/transfer, gift or inheritance, 2 copies should be submitted.)
• Original copy of the receipt for stamp duty payment
  • Stamp duty must be paid to the Provincial Revenue Commissioner for sale and gift deeds , and to the Local Revenue Commissioner for mortgage and tax deeds.
  • Enter the title number in the place where the deed number should be mentioned on the stamp duty payment receipt.
• Application for obtaining a new certificate of title ( Application Form 31 ) if the document is a proof of transfer.
• Must be delivered to the registration counter between 8.30 am and 3.00 pm.

Ways to register documents

These services can be provided in two forms: expedited and regular services.

Express service

Documents that can be registered under expedited service by land registration offices

• Sell
• Gifts
• Assignments
• Sales contracts
• Sales contracts are void.
• Mortgage
• Address
• Declaration under Section 47 of the Mortgage Act
• Mortgage cancelled
• Taxes
• Taxes are void.
• Priority notices
• Lifetime Cancellations
• The government's irrevocable power of attorney

Only the registration fees related to the registration of title deeds must be submitted to the title registration office in the area where the land is located and submitted to the diary counter.

The issuance of certified copies of a title register is carried out by 30 title registrar offices throughout the island. This service can be obtained by submitting an application to the title registration office relevant to the area where the land is located and paying the prescribed fees.

Office hours

Hand-delivery is required between 8:30 a.m. and 3:00 p.m. on weekdays. Offices are not open on Saturdays , Sundays and public holidays.

Request submission procedure

This service can be obtained by submitting an application to the Land Registration Office in the area where the land is located and paying the prescribed fees.

Application

The prescribed printed application form must be submitted. The application form number is H.L. 30. The application form can be downloaded from the website. ( H.L. 30 Application Form )

Persons entitled to submit the application

• Property owner
• A public notary or an authorized representative

If the application is submitted by a representative, a letter of authorization must be submitted.

Fees

Payment must be made at the relevant office.

• Fees should be charged in accordance with the Extraordinary Gazette No. 2308/27 .

Inquiries

Enquiries can be made to the relevant Registrar of Titles. Please see the enquiry details.

The issuance of copies of a title deed is carried out by the 30 Title Registrar's Offices located throughout the island. This service can be obtained by submitting an application to the Title Registration Office where the relevant Notary registered the transaction related to the title deed.

Office hours

Hand-delivery is required between 8:30 a.m. and 3:00 p.m. on weekdays. Offices are not open on Saturdays , Sundays and public holidays.

Request submission procedure

This service can be obtained by submitting an application to the Land Registration Office in the area where the land is located and paying the prescribed fees.

Application

The prescribed printed application form must be submitted. The application form number is H.L. 30. The application form can be downloaded from the website. ( H.L. 30 Application Form )

Persons entitled to submit the application

• Property owner
• A public notary or an authorized representative

If the application is submitted by a representative, a letter of authorization must be submitted.

Fees

Payment must be made at the relevant office.

• Fees should be charged in accordance with the Extraordinary Gazette No. 2308/27.

Inquiries

Enquiries can be made to the relevant Registrar of Titles. Please see the enquiry details. 

• You can check the title registry (deed) of a land at the title registration office in the area where the land is located.
• You can inspect a title deed and obtain certified copies from the title registration office where the relevant land is registered.

Application method

The owner of the land, a notary, or his authorized representative

Search application

• The prescribed printed application form must be completed and submitted.
• Application Form for Inspection of Title Documents ( 05 pages )
• The application must be signed and sealed by the notary.
• If a representative is submitting the application, a letter of authorization from a notary must be submitted.

Fees

• Payment must be made at the relevant office.
• Fees should be charged as per the Extraordinary Gazette No. 2308/27 and dated 2022.12.01